Essays

Elements and Relationships within a records classification scheme


Abstract


The construction of records classification schemes is an undeveloped topic to which the archival discipline has dedicated little effort. This is not easily understandable, as records classification schemes are the main tool traditionally used to organize and manage records. This article analyzes the elements that are taken into consideration when building a classification scheme, as well as how these elements can interrelate. Hierarchical versus non-hierarchical relationships are also examined, and future research directions are identified.

Keywords


Records management; classification; records classification scheme; file plan; hierarchical relationships; associative relationships

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DOI: http://dx.doi.org/10.4403/jlis.it-12374

References


Barbadillo Alonso, Javier. 2007. “Apuntes de clasificación archivística.” Legajos: Cuadernos de Investigación Archivística y Gestión Documental 10, 1-38. Available online at: http://www.archiverosdiputaciones.com/wp-content/uploads/2015/07/barbadillo1.pdf.

Bearman, David A., and Lytle, Richard H. 1985-1986. “The Power of the Principle of Provenance.” Archivaria 21, 14-27.

Bearman, David A. 1996. “Item Level Control and Electronic Recordkeeping.” Archives & Museum Informatics 10, n. 3, 195-245. Available on line at:

http://www.archimuse.com/papers/nhprc/item-lvl.html.

Cruz Mundet, José Ramón. 2011. Diccionario de Archivística. Madrid: Alianza Editorial.

De Felice, Raffaele. 1988. L’archivio contemporaneo: Titolario e classificazione sistematica di competenza nei moderni archivi correnti e privati. Roma: La Nuova Italia Scientifica.

Delgado Gómez, Alejandro. 2010. “Sistemas de clasificación en múltiples dimensiones: la experiencia del Archivo Municipal de Cartagena.” Tabula (Innovar o morir: Entorno a la clasificación) 13, 125-136.

Duranti, Luciana. 1997. I documenti archivistici: La gestione dell’archivio da parte dell’ente produttore. Roma: Ministero per i beni culturali e ambientali, Pubblicazioni degli Archivi di Stato: Quaderni della Rassegna degli Archivi di Stato 82.

Duranti, Luciana. 1998. Diplomatics: New Uses for an Old Science. Society of American Archivists and Association of Canadian Archivists in association with Scarecrow Press.

Foscarini, Fiorella. 2009. Function-based records classification systems: An exploratory study of records management practices in Central Banks. PhD Thesis. Vancouver: The University of the British Columbia. Available online at:

https://open.library.ubc.ca/cIRcle/collections/ubctheses/24/items/1.0067282.

Gruppo di lavoro nazionale sui titolari delle università (Ed.). 2007. I calzini del Principe Carlo: Titulus 97. I titolari per gli archivi delle università italiane in vigore dal 1º gennaio 2007. Padova: CLEUP. Available online at:

http://www.uniroma1.it/sites/default/files/allegati/I%20CALZINI%20DEL%20PRINCIPE%20CARLO%20-%20Instrumenta%20n%203.pdf.

Guercio, Maria. 2001. “Principles, Methods, and Instruments for the Creation, Preservation, and Use of Archival Records in the Digital Environment.” The American Archivist 64, 238-269.

Guercio, Maria. 2016. “La classificazione nell’organizzazione dei sistemi documentari digitali: criticità e nuove prospettive.” Padova: Seminario ANAI. La gestione informatica dei documenti. Available online at:

http://media.regesta.com/dm_0/ANAI/anaiCMS//ANAI/000/0422/ANAI.000.0422.0033.pdf.

Hart, Susan. 2015. “Entry: Records Classification.” In Encyclopedia of Archival Science, edited by Luciana Duranti and Patricia C. Franks, United States of America: Rowman & Littlefield, 331-334.

Heredia Herrera, Antonia. 2011. Lenguaje y vocabulario archivísticos: algo más que un diccionario. Sevilla: Junta de Andalucía.

Hurley, Chris. 1993. “What, If Anything, Is A Function?” Archives & Manuscripts 21, n. 2, 208-220. Available online at:

http://www.infotech.monash.edu.au/research/groups/rcrg/publications/whatif.html.

Hurley, Chris. 2001-2004. “Relationships in Records.” New Zealand Archivist. Available online at:

http://www.infotech.monash.edu.au/research/groups/rcrg/publications/relationships-in-records-rev-3b.rtf.

International Council on Archives. 2007. ISDF - International Standard for Describing Functions. First Edition. Paris: International Council on Archives. Available online at:

http://www.ica.org/sites/default/files/CBPS_2007_Guidelines_ISDF_First-edition_EN.pdf.

Lodolini, Elio. 2007. “Prefazione.” In I calzini del Principe Carlo: Titulus 97. I titolari per gli archivi delle università italiane in vigore dal 1º gennaio 2007. Gruppo di lavoro nazionale sui titolari delle università (Ed.), 17-25. Padova: CLEUP.

Mesa de Trabajo de Archivos de la Administración Local. 2010. Indicadores de gestión para los archivos de la Administración Local. Valladolid: Diputación Provincial. Available online at: http://www.ssreyes.org/acces/recursos/doc/Nuestra_ciudad/Mesa_archivos/Publicaciones/1281387481_1762014135058.pdf.

National Archives of Australia. 2001. DIRKS: A Strategic Approach to Managing Business Information. Part 2. Steps A-H. Available online at:

http://citeseerx.ist.psu.edu/viewdoc/download;jsessionid=0C3A1180761281EDAA9626BA5D40A999?doi=10.1.1.178.6655&rep=rep1&type=pdf.

Orr, Stuart. 2005. Functions-Based Classification of Records: Is it Functional? Master’s thesis. Northumbria University. Available online at:

https://www.researchgate.net/publication/228787956_Functions-based_classification_of_records_is_it_functional.

Páez García, Mateo Antonio. 2002. Cuadro de Clasificación Funcional para Fondos de Archivos del Subsitema Autonómico Andaluz: El Fondo de la Consejería de Agricultura y Pesca. Sevilla: Junta de Andalucía. Available online at:

http://www.juntadeandalucia.es/export/drupaljda/Cuadro%20de%20Clasificaci%C3%B3n%20Funcional%20para%20Fondos%20de%20Archivos%20del%20Subsistema%20Auton%C3%B3mico%20Andaluz__BAJA.pdf.

Páez García, Mateo Antonio. 2004. “El cuadro de clasificación integrado: normalización de la clasificación archivística.” Revista PH 47, 084-095. Available online at: http://www.iaph.es/revistaph/index.php/revistaph/article/view/1691/1691#.WDsCdH1dyao.

Pearce-Moses, Richard. 2005. A Glossary of Archival and Records Terminology. Chicago: Society of American Archivists. Available online at:

http://files.archivists.org/pubs/free/SAA-Glossary-2005.pdf.

Schellenberg, Theodore Roosevelt. Reprint 2003. Modern Archives: Principles and Techniques (1956). Chicago: The Society of American Archivists.

Shepherd, Elizabeth, and Yeo, Geoffrey. 2003. Managing Records: A Handbook of Principles and Practice. London: Facet Publishing.

Subdirección General de los Archivos Estatales. 1995. Diccionario de Terminología Archivística. 2ª ed. Madrid: Ministerio de Cultura.

Barbadillo Alonso, Javier. 2007. “Apuntes de clasificación archivística.” Legajos: Cuadernos de Investigación Archivística y Gestión Documental 10, 1-38. Available online at: http://www.archiverosdiputaciones.com/wp-content/uploads/2015/07/barbadillo1.pdf.

Bearman, David A., and Lytle, Richard H. 1985-1986. “The Power of the Principle of Provenance.” Archivaria 21, 14-27.

Bearman, David A. 1996. “Item Level Control and Electronic Recordkeeping.” Archives & Museum Informatics 10, n. 3, 195-245. Available on line at:

http://www.archimuse.com/papers/nhprc/item-lvl.html.

Cruz Mundet, José Ramón. 2011. Diccionario de Archivística. Madrid: Alianza Editorial.

De Felice, Raffaele. 1988. L’archivio contemporaneo: Titolario e classificazione sistematica di competenza nei moderni archivi correnti e privati. Roma: La Nuova Italia Scientifica.

Delgado Gómez, Alejandro. 2010. “Sistemas de clasificación en múltiples dimensiones: la experiencia del Archivo Municipal de Cartagena.” Tabula (Innovar o morir: Entorno a la clasificación) 13, 125-136.

Duranti, Luciana. 1997. I documenti archivistici: La gestione dell’archivio da parte dell’ente produttore. Roma: Ministero per i beni culturali e ambientali, Pubblicazioni degli Archivi di Stato: Quaderni della Rassegna degli Archivi di Stato 82.

Duranti, Luciana. 1998. Diplomatics: New Uses for an Old Science. Society of American Archivists and Association of Canadian Archivists in association with Scarecrow Press.

Foscarini, Fiorella. 2009. Function-based records classification systems: An exploratory study of records management practices in Central Banks. PhD Thesis. Vancouver: The University of the British Columbia. Available online at:

https://open.library.ubc.ca/cIRcle/collections/ubctheses/24/items/1.0067282.

Gruppo di lavoro nazionale sui titolari delle università (Ed.). 2007. I calzini del Principe Carlo: Titulus 97. I titolari per gli archivi delle università italiane in vigore dal 1º gennaio 2007. Padova: CLEUP. Available online at:

http://www.uniroma1.it/sites/default/files/allegati/I%20CALZINI%20DEL%20PRINCIPE%20CARLO%20-%20Instrumenta%20n%203.pdf.

Guercio, Maria. 2001. “Principles, Methods, and Instruments for the Creation, Preservation, and Use of Archival Records in the Digital Environment.” The American Archivist 64, 238-269.

Guercio, Maria. 2016. “La classificazione nell’organizzazione dei sistemi documentari digitali: criticità e nuove prospettive.” Padova: Seminario ANAI. La gestione informatica dei documenti. Available online at:

http://media.regesta.com/dm_0/ANAI/anaiCMS//ANAI/000/0422/ANAI.000.0422.0033.pdf.

Hart, Susan. 2015. “Entry: Records Classification.” In Encyclopedia of Archival Science, edited by Luciana Duranti and Patricia C. Franks, United States of America: Rowman & Littlefield, 331-334.

Heredia Herrera, Antonia. 2011. Lenguaje y vocabulario archivísticos: algo más que un diccionario. Sevilla: Junta de Andalucía.

Hurley, Chris. 1993. “What, If Anything, Is A Function?” Archives & Manuscripts 21, n. 2, 208-220. Available online at:

http://www.infotech.monash.edu.au/research/groups/rcrg/publications/whatif.html.

Hurley, Chris. 2001-2004. “Relationships in Records.” New Zealand Archivist. Available online at:

http://www.infotech.monash.edu.au/research/groups/rcrg/publications/relationships-in-records-rev-3b.rtf.

International Council on Archives. 2007. ISDF - International Standard for Describing Functions. First Edition. Paris: International Council on Archives. Available online at:

http://www.ica.org/sites/default/files/CBPS_2007_Guidelines_ISDF_First-edition_EN.pdf.

Lodolini, Elio. 2007. “Prefazione.” In I calzini del Principe Carlo: Titulus 97. I titolari per gli archivi delle università italiane in vigore dal 1º gennaio 2007. Gruppo di lavoro nazionale sui titolari delle università (Ed.), 17-25. Padova: CLEUP.

Mesa de Trabajo de Archivos de la Administración Local. 2010. Indicadores de gestión para los archivos de la Administración Local. Valladolid: Diputación Provincial. Available online at: http://www.ssreyes.org/acces/recursos/doc/Nuestra_ciudad/Mesa_archivos/Publicaciones/1281387481_1762014135058.pdf.

National Archives of Australia. 2001. DIRKS: A Strategic Approach to Managing Business Information. Part 2. Steps A-H. Available online at:

http://citeseerx.ist.psu.edu/viewdoc/download;jsessionid=0C3A1180761281EDAA9626BA5D40A999?doi=10.1.1.178.6655&rep=rep1&type=pdf.

Orr, Stuart. 2005. Functions-Based Classification of Records: Is it Functional? Master’s thesis. Northumbria University. Available online at:

https://www.researchgate.net/publication/228787956_Functions-based_classification_of_records_is_it_functional.

Páez García, Mateo Antonio. 2002. Cuadro de Clasificación Funcional para Fondos de Archivos del Subsitema Autonómico Andaluz: El Fondo de la Consejería de Agricultura y Pesca. Sevilla: Junta de Andalucía. Available online at:

http://www.juntadeandalucia.es/export/drupaljda/Cuadro%20de%20Clasificaci%C3%B3n%20Funcional%20para%20Fondos%20de%20Archivos%20del%20Subsistema%20Auton%C3%B3mico%20Andaluz__BAJA.pdf.

Páez García, Mateo Antonio. 2004. “El cuadro de clasificación integrado: normalización de la clasificación archivística.” Revista PH 47, 084-095. Available online at: http://www.iaph.es/revistaph/index.php/revistaph/article/view/1691/1691#.WDsCdH1dyao.

Pearce-Moses, Richard. 2005. A Glossary of Archival and Records Terminology. Chicago: Society of American Archivists. Available online at:

http://files.archivists.org/pubs/free/SAA-Glossary-2005.pdf.

Schellenberg, Theodore Roosevelt. Reprint 2003. Modern Archives: Principles and Techniques (1956). Chicago: The Society of American Archivists.

Shepherd, Elizabeth, and Yeo, Geoffrey. 2003. Managing Records: A Handbook of Principles and Practice. London: Facet Publishing.

Subdirección General de los Archivos Estatales. 1995. Diccionario de Terminología Archivística. 2ª ed. Madrid: Ministerio de Cultura.


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